Sourcing Manager/Procurement Manager
Our client, a well respected, global, not for profit medical research center with locations in California and Florida has an exciting opening for a Sourcing Manager or Procurement Manager for the San Diego, CA location, a small 70-person office, a division of the larger organization. This Sourcing Manager (procurement manager) will be both strategic and hands-on, working with another Buyer and report to the CFO of this division while working closely with Corporate Sourcing Teams to accomplish goals and align processes with the larger organization. This company has excellent benefits including a two retirement savings accounts.
The Procurement Manager/ Sourcing Manager will be responsible for purchasing high-value and high-risk drug development/manufacturing and clinical trial contract research services (“CRO”) and other services such as facilities and IT (about 75% of the work) as well as some responsibilities for capital equipment, supplies and laboratory equipment requiring superior technical knowledge in many complex areas of contracting. Prepares, negotiates, reviews, edits and implements contractual agreements such as master agreements, work orders, and change orders. As the Sourcing Manager, you will develop, maintain and implement sourcing strategies; manage supplier relationships and performance in compliance with Government funding and conflict of interest requirements. You will evaluate and select suppliers; prepare and execute work orders, purchase orders, and contracts in coordination with program managers meeting all budget, Government regulatory and/or state requirements. You will work effectively with all levels of management in a fast-paced technical environment.
The Procurement Manager/ Sourcing Manager manages all aspects of a commodity, including top suppliers with an annual spend of $500,000 or more. Works independently and directly with all scientific, administrative employees, corporate attorneys, and with supplier and manufacturer representatives to mitigate risk and assure the best value to the Institute and the researchers.
Procurement Manager/ Sourcing Manager - Outsourced Services Responsibilities and Duties:
- Drafts and negotiates legal terms and conditions within master agreements and collaborative types of agreements that shall serve as a basis for future transactions. Negotiates pricing, payment schedules, termination clauses, rescheduling terms, installation, training and maintenance agreements, insurance requirements and other purchasing considerations within predetermined scope. Collaborates frequently with internal and external legal counsel and stakeholders when such activities proceed beyond defined scope of approved clause library.
- Drafts and executes CRO work orders (both short term and multi-year), change orders, software licenses, consulting agreements, capital equipment orders and equipment maintenance contracts (for specific commodity or transaction or for general use by any Buyer); includes negotiation of legal terms of purchase, working with suppliers and legal counsel. Researches and resolves all purchase order and contract issues including locating and securing non-delivered goods, coordinating returns, replacements and/or repair of defective items, resolving performance and warranty issues.
- Assembles purchase requests in compliance with conflict of interest procedures including sourcing multiple quotes, preparing the technical scope and documenting the justification consistent with policy and compliance requirements such as tracking such purchases and coordinating approval with the Conflicts of Interest Officer.
- Supports accounts payable in the proper application of CRO invoice line items to purchase order line items.
- Coordinates with pharmacology, chemistry, and biology, to manage and track requests for PK and ADME (pharmaceutical, biotech and medical device) studies and places order with vendor.
- Creates and implements strategic, local and institution-wide sourcing strategies for high-value, high-risk, and/or critical categories of spend. Includes development and full execution of complex RFP/RFI/ITN/or bids; analysis of internal buying patterns and trends; commodity market analysis and segmentation; evaluation and award process including developing TCO (Total Cost of Ownership) models; contract creation, negotiation and finalization; implementation. Ensures long-term contract/program success through SRM, development of KPI’s, data analysis, audits, regular business reviews, end-user communication/education plans, and other methods to ensure contractual obligations are being met.
- Seeks opportunities to drive procurement efficiency through process improvement, automation and leveraging supplier value-add programs. Promotes programs to reduce non-value-add activities and maximizes institutional funding.
- Provides daily guidance to Buyers as well as daily support to all stakeholders with respect to their purchasing concerns and institute policies.
- Audits electronic pricing catalogs for contract compliance.
- May manage ongoing service contracts with third-party suppliers (e.g. building/facilities, shipping/receiving, etc.) and/or on-site representatives. Develops initiatives that support both departmental and institutional goals and objectives.
- May perform special ongoing assignments such as membership in a local consortium; performing management reporting; partnering with director level management for strategy development; e- commerce testing/training; supervision of various operational processes such as furniture, water, hotel agreements; etc.
- May drive a motor vehicle to travel between buildings on campus.
- Performs other duties as assigned.
Procurement Manager/ Sourcing Manager - Outsourced Services Position Requirements:
- Bachelor’s degree, preferably in Business Administration, or the equivalent combination of education, training and experience.
- Minimum 7 years of procurement and sourcing experience in a research, pharmaceutical, or biotechnology organization demonstrating skills and experience with sourcing, strategic negotiations, contractual language addressing liability and software licensing, intellectual property, and risk management awareness.
- Background in government funding or non-profits preferred.
- Preferring demonstrated subject matter expert level understanding of CRO and outsourced drug manufacturing.
- Strong skills using Microsoft Office (Word, Excel, Outlook, Powerpoint, etc.). Requires particularly strong skills with Excel.
- Knowledge and experience with procurement systems and applications and the ability to learn the same (Ariba, ONESolution, SciQuest).
- Excellent bid evaluation, analysis and negotiation skills.
- Familiarity with OMB’s, FAR and other government purchasing regulations preferred.
- Must be able to drive a motor vehicle and possess a valid drive license for the state in which the job is held.
Kristen Grant - firstname.lastname@example.org
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